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How to Share Your Screen on Microsoft Teams

Screen sharing is easy in MS Teams

gotta know

  • To share your entire screen, click the share icon (box with arrow) in the top right and then click your screen in the share menu.
  • To share a single window or program, click the share icon, then click only the window you want to present in the share menu.
  • Click the box to stop sharing. X at the bottom of your screen.

If you’re hosting a meeting or presentation in Microsoft Teams, you need to know how to share your screen in Teams. This article explains how to share your entire screen, share a single window, and stop sharing.

How to share your screen in Microsoft Teams

Microsoft Teams screen sharing makes it easy to present to a distributed audience and share a quick example to make a point. Here’s what you need to do:

Join a Teams call or meeting. You can open your video if you want, but it’s not necessary to share your screen.

To share your screen, start by clicking the share icon (a box with an arrow next to it). Quit button).

Unlike competitors like WebEx and Zoom, Teams doesn’t require you to have server rights or the “bullet”. Anyone can share their screen in Teams.

A sharing menu opens at the bottom of the Teams window, showing all the windows you have open. Click on your screen to share it (it’s usually in the first position in the menu).

Microsoft Teams call with the sharing menu open.

You’ll know you’re sharing your screen when a red outline appears on your screen and the Teams window is minimized to the bottom corner of your screen (no outline or Teams window in screenshots).

Safari web browser screenshot

Sharing your entire screen in Microsoft Teams is quick and easy, but there are a few downsides. Since you’re sharing the whole screen, everything that’s open is also shared. All call participants will see instant messages, text messages, email previews, or other windows. If you’re not careful, you can accidentally post something embarrassing. For Mac users, enabling Do Not Disturb is a good way to avoid this.

How to Share Just a Window or Program in Microsoft Teams

It’s usually best to share a window or program, as sharing your entire screen in Teams can sometimes lead to embarrassing oversharing. What you should do:

Follow steps 1-2 from the last section.

When the share menu appears, just click on the window you want to present (for example, the PowerPoint presentation you are doing).

Microsoft Teams calls with the share menu open and a program selected.

A red outline appears around the window you chose to share. Even if you switch to other windows or programs, as long as you’re only sharing one window, that’s all everyone else in the conversation will see. This greatly reduces your chances of sharing something you don’t want.

How to Stop Sharing Your Screen in Microsoft Teams

Your presentation is over and you’re ready to stop screen sharing in Microsoft Teams? Effortlessly. Just find the minimized Teams window in the bottom corner of your screen. In this one, the share icon has changed a bit: it’s now X in. Click on X To stop sharing your screen


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How to Share Your Screen on Microsoft Teams

Screen sharing in MS Teams is easy

What to Know
To share your entire screen, click the sharing icon (the box with an arrow) in the top right and then click your screen in the sharing menu.
To share only one window or program, click the sharing icon and then click just the window you want to present in the sharing menu.
To stop sharing, click the box with the X in it at the bottom of your screen.

If you’re leading a meeting or giving a presentation on Microsoft Teams, you need to know how to share your screen in Teams. This article explains how to share your entire screen, how to share just one window, and how to stop sharing.

How to Share Your Screen on Microsoft Teams

Microsoft Teams screen sharing makes it easy to give a presentation to a distributed audience and to share a quick example to make a point. Here’s what you need to do:

Join the Teams call or meeting. You can have your video turned if you want, but that’s not required to share your screen.

To share your screen, start by clicking the sharing icon (a box with an arrow in it near the Leave button).

Unlike in its competitors like WebEx and Zoom, Teams doesn’t require you to have presenter rights or to have “the ball.” Anyone can screen share in Teams.

A sharing menu pops up at the bottom of the Teams window showing every window you have open. Click your screen to share it (it’s usually in the first position in the menu).

You’ll know you’re sharing your screen when a red outline shows up on your screen and the Teams window is minimized into the bottom corner of your screen (neither the outline nor the Teams window appears in screenshots).

Sharing your entire screen is easy and fast in Microsoft Teams, but there are some downsides. Because you’re sharing the entire screen, anything that pops up gets shared, too. Everyone on the call will see any instant messages, text messages, email previews, or other windows. If you’re not careful, you might accidentally share something embarrassing. For Mac users, enabling Do Not Disturb is a good way to avoid this.
How to Share Just One Window or Program on Microsoft Teams

Since sharing your entire screen in Teams can sometimes lead to embarrassing overshares, it’s often better to share one window or program. Here’s what to do:

Follow steps 1-2 from the last section.

When the sharing menu appears, click only the window you want to present (the PowerPoint presentation you’re giving, for example).

The red outline appears around the window you’ve selected to share. Even if you switch to other windows or programs, as long as you’re sharing just the one window, that’s all everyone else on the call will see. This drastically reduces the chances of sharing something you didn’t mean to.

How to Stop Sharing Your Screen on Microsoft Teams

Done with your presentation and ready to stop screen sharing in Microsoft Teams? It’s effortless. Just find the minimized Teams window at the bottom corner of your screen. In it, the sharing icon has changed slightly: it’s now a box with an X in it. Click the X to stop sharing your screen.

#Share #Screen #Microsoft #Teams

How to Share Your Screen on Microsoft Teams

Screen sharing in MS Teams is easy

What to Know
To share your entire screen, click the sharing icon (the box with an arrow) in the top right and then click your screen in the sharing menu.
To share only one window or program, click the sharing icon and then click just the window you want to present in the sharing menu.
To stop sharing, click the box with the X in it at the bottom of your screen.

If you’re leading a meeting or giving a presentation on Microsoft Teams, you need to know how to share your screen in Teams. This article explains how to share your entire screen, how to share just one window, and how to stop sharing.

How to Share Your Screen on Microsoft Teams

Microsoft Teams screen sharing makes it easy to give a presentation to a distributed audience and to share a quick example to make a point. Here’s what you need to do:

Join the Teams call or meeting. You can have your video turned if you want, but that’s not required to share your screen.

To share your screen, start by clicking the sharing icon (a box with an arrow in it near the Leave button).

Unlike in its competitors like WebEx and Zoom, Teams doesn’t require you to have presenter rights or to have “the ball.” Anyone can screen share in Teams.

A sharing menu pops up at the bottom of the Teams window showing every window you have open. Click your screen to share it (it’s usually in the first position in the menu).

You’ll know you’re sharing your screen when a red outline shows up on your screen and the Teams window is minimized into the bottom corner of your screen (neither the outline nor the Teams window appears in screenshots).

Sharing your entire screen is easy and fast in Microsoft Teams, but there are some downsides. Because you’re sharing the entire screen, anything that pops up gets shared, too. Everyone on the call will see any instant messages, text messages, email previews, or other windows. If you’re not careful, you might accidentally share something embarrassing. For Mac users, enabling Do Not Disturb is a good way to avoid this.
How to Share Just One Window or Program on Microsoft Teams

Since sharing your entire screen in Teams can sometimes lead to embarrassing overshares, it’s often better to share one window or program. Here’s what to do:

Follow steps 1-2 from the last section.

When the sharing menu appears, click only the window you want to present (the PowerPoint presentation you’re giving, for example).

The red outline appears around the window you’ve selected to share. Even if you switch to other windows or programs, as long as you’re sharing just the one window, that’s all everyone else on the call will see. This drastically reduces the chances of sharing something you didn’t mean to.

How to Stop Sharing Your Screen on Microsoft Teams

Done with your presentation and ready to stop screen sharing in Microsoft Teams? It’s effortless. Just find the minimized Teams window at the bottom corner of your screen. In it, the sharing icon has changed slightly: it’s now a box with an X in it. Click the X to stop sharing your screen.

#Share #Screen #Microsoft #Teams


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